Choose Contacts, and use the search function or choose from the list.Go back to the Calendar-tab and click Open Calendar-> From Address Book.In Outlook, click on Contatcs (bottom left). To open an external calendar, you first have to add the person to your list of contacts.A padlock icon should now appear in the calendar view.Click the Private icon shaped like a padlock in the top right toolbar.Mark an event as privateĮven if your default setting is that anyone can see your appointments, you can mark individual events as private as required, so that other cannot read their content. If you would like to change the access level to your calendars for specific colleagues from the default (such as for a personal secretary), follow the steps in the previous guide, just adding the specific person to the list by clicking Add., then setting an individual permission level. Use the grey button to choose how much of your calender the recipient should see (For example: Full details).In the window that opens, add the email address of the individual you wish to share your calender with (pictured below).To do this you will need to send an invitation. If you do not want to share additional calendar details with everyone, you can select to share with only selected individuals. The permissions Can view all details and Can edit will therefore automatically be converted to Can view titles and locations in cases where these have been used. NOTE: NTNU does not want all meeting details to be shared with the entire organisation. Right-click and choose Properties.Ĭhange the settings in the bullet list, to: Can view titles and locations. In Outlook calendar, mark your calendar (in the menu on the left, under 'My calendars'). NB: you can still mark calender events as private (safety lock symbol) and keep the details hidden for others. If you would like to allow colleagues to see more detailed information about your schedule, follow the simple instructions below. NTNU's calendar allows other staff to see only when you are free and when you are unavailable. Remember to also set your e-mail as out of office. In the box Alternatives, click and choose Out of Office (instead of Free).vacation), and elaborate in the description field if needed.

In the subject-box, write the reason for your absence (e.g.Right click and choose New All Day Event.Mark the relevant days by clicking and dragging the mouse.When you are on vacation or out of office for other reasons, you should note this in the calendar for others to see. When you receive an invitation, you can choose to Accept, Tentative, Decline or Propose New time.You'll receive a confirmation email when attendees respond to the invitation. An e-mail will be sent to the attendees, requesting their response. When a time has been found, click Appointment in the top menu bar, enter a subject and some information about the meeting, then click Send to send your invitation to the attendees. If a scheduling conflict occurs, Outlook will suggest another time that fits for all the attendees in the right side of the window. Step 1:Open your calendar, click New Appointment, then Scheduling Assistant.Īdd participants and meeting rooms by clicking Add attendees and Add rooms in the lower left corner.Įnter a start and finish time, checking that it fits in the attendees' calendars. See a list of all meeting room resources available for booking using the calendar. You can schedule a meeting in several different ways, this is one of them. Uncheck the box next to Add online meeting to all meetings.In Outlook, select File -> Options -> Calendar.If you do not want Teams online meeting to be automatically added to meetings you create, you must make the following setting in Outlook: Note that all meetings which are created in Outlook are initially created with the option to participate via Teams online meeting. Step 4: This person's calendar is now available when you are in the calendar mode.Step 3: The selected person is now in the wanted position.Step 2: Write the name of the person you are looking for in the search field.Step 1: Open your calendar, select Open Calendar (Åpne kalender) in the menu and choose From address book (Fra adressebok) in the drop down menu.There are several ways to open and see other people's calendars. Topic page about IT services | Pages labeled with calendar How to open and see your colleagues' calendars Change access for individual colleagues.

Share calendar with selected individuals.

How to open and see your colleagues' calendars.